Interview Techniques - How to face an Interview


Interview Techniques - How to face an Interview

Objectives:

  • search various job opportunities
  • prepare resume
  • understand Dos and Don'ts of group discussion
  • able to respond to psychometric tests
  • understand the guidelines for facing interviews

Introduction

On completion of your diploma course, you may be interested in joining a job. You may find job opportunities in small, medium or large scale business units. At entry level.You may find this article useful for preparing yourself for interviews and related tests for 
entry level positions in the industries.

During selection process, the candidates are scanned for various employ ability aspects using resume, group discussion, aptitude test, personality test and personal interview. 

For securing the job you may have to undergo through following stages.
  • Job Search
  • Resume' preparation and application
  • Appearing for psychometric tests
  • Group Discussion
  • Personal Interview

Job Search

Job search involves finding out the openings (vacancies) suitable to you. You can find jobs through following sources.
  • Routinely watching TPO notice board of your institute
  • Regularly checking advertisements/job supplements of newspapers
  • Enrolling yourself with government or private' employment bureaus
  • Checking websites of companies, government departments/ organizations/ military services
  • Registering on online job portals
  • Referring to periodicals like "Employment News" published by government

While searching for jobs, you should be aware of your interests, career objectives and future scope. Read eligibility criteria carefully and judge your suitability for the position.

Development of Resume

Before we start discussion on this topic, refer to text book of subject "communication skills" from second semester. You are already aware of the differences among "bio-data", "curriculum vitae" "resume'". We will use them as synonyms for simplicity than going into intricacies. We will refer to the term "Resume'". Resume' is an important document in which you provide your personal details like education, skills and experiences. It has a function to convince the selector that you are different than others and must be called for an interview. It has an objective to communicate your potential ability to contribute to the organization.

A good Resume should have following characteristics.

Essentials of Good Resume

It should be a focused, well formatted document
It should represent your unique skills, strengths and achievements
Information flow should be logical
It should be precise and concise and should be prepared honestly to project your factual image
It should be grammatically and typographically correct

Contents of Resume
Following points may be included in your "Resume".
  • Name
  • Date of birth
  • Address, contact number, e-mail id
  • Academic Performance (10th standard and above starting with recent qualification)
  • Extracurricular activities like-
    • Participation in sports / science exhibitions / Project Competition / Quiz Competition / Paper presentation
    • Social Service, NCC/NSS contribution, organizing/volunteering in institute programs 
    • Membership of Students Chapter of professional bodies
  • Project Title
  • Short term courses completed, Vacation / Sandwich Industry Training
  • Computer Proficiency & Programming Skills
  • Areas of Interest
  • Foreign Languages known
  • References (if asked)

Note: Hobbies, career objectives, personal details like heights, weight, may be mentioned only if  relevant or specially asked.

Depending upon the position for which you apply, you have to modify and update your resume every
time.

Layout of Resume

  • Limit the length of Resume up to one or two pages (A4 size)
  • Use font size of 12 for body and slightly larger for headings.
  • Use appropriate margin
  • Use single spacing between lines and double for paragraphs
  • Use appropriate bullets to accelerate reading speed
  • Give photograph and references only if exclusively required
  • Use white, ivory white paper with proper thickness for print

Covering Letter

Cover letter is one more chance for you to express yourself and demonstrate your writing skill. Remember that it is a formal application submitted by you for the post. Some essential contents of it are given below.
  • Mention your name, address and contact numbers on top right hand corner.
  • Address •the letter by post and not with individual's name
  • In "subject" mention the title of the post you are applying for.
  • Do not reproduce details of résumé' but mention about qualification, skills in brief to advocate your
  • suitability for the post
  • Make layout reader-friendly
  • Sign the letter
A sample copy of a covering letter and resume is given at the end of this chapter as an illustration.



Group Discussion

Group Discussion (GD) is a screening tool. GD has objective to evaluate verbal communication skills and personality traits like leadership, confidence, team work, interpersonal skills and knowledge.

For GD, a group of 8 to 10 candidates is formed; generally they are strangers to each other. A panel of observers/evaluators gives you initial instructions and allots topic for discussion. You are given 4-5 minutes to think and to organize thoughts about topic. The group members now begin with the discussion.

Every participant is expected to play multiple roles as initiator, informer, illustrator, coordinator during discussion.

Dos and Don'ts for effective participation in GD

For the effective performance in group discussion, note following points -

Dos:
  • Be in formal clothing with sober colour combination.
  • Use proper posture, gesture and mannerism. It reflects your confidence and projects the framework of your mind.
  • Take initiative to start discussion, if you are familiar with the topic
  • Introduce yourself at beginning
  • Address the participants and not the panelists
  • ensure that you use bådy language supporting your points
  • Be assertive, organized and logical in thoughts
  • Have eye to eye contact
  • Use voice modulation when required
  • Use moderate phrases than extreme words
  • Strategically decide when to talk, when to listen, how much to talk
  • Use small sentences.

Don'ts:
  • Do not criticize anyone as a person
  • Do not change your stand frequently. It indicates lack of confidence.
  • Do not break or interfere when someone else is talking
  • Do not dominate the others

Some topics for GD

Generally the topics assigned for group discussion are from the current issues.
You have to develop the habit of reading regularly about social, political, economical, international and sports issues. Following are some suggested topics for practice.
  • India: The emerging super power
  • Terrorism- free India
  • Role of youth against corruption
  • Women Empowerment
  • Problems of rural youth
  • Globalization & Liberalization
  • Reservations for girls in professional education
  • Industrialization & Agriculture
  • Pollution Prevention: Role of common citizen
  • Information Technology: Boon or Bane
  • Eradication of Corruption: A Social Need
  • How to control cost of education

Psychometric Tests

Psychometric deals with measurement of human characteristics. These Characteristics include intelligence, personality traits and potential ability to learn job related skills. Various psychometric tests are conducted to evaluate these aspects and suitability of candidate for job.

Types and Objectives of Psychometric Tests

We will consider two types of tests, namely aptitude test and personality test here.

Aptitude Test
Aptitude test is the written, time bound test designed to assess logical and critical reasoning ability, problem solving ability, numerical skills, word power, comprehension and potential ability of the candidate to learn new skills.

It is a multiple choice, objective type, time bound test. These tests are conducted online or as conventional paper/pencil test. 

These tests have generally large number of questions to be attempted in given time duration. So acquiring speed is an important skill while attempting this-test.

Aptitude test consists of the following components. The illustrations on type of questions for each category are given at the end of the chapter, with an answer key.

Numerical Computations: This includes basic understanding of numerical operations such as calculation of percentage, ratios; dealing with decimals and fractions.

Numerical Estimation: This includes fast and .rough estimations. Your answers shall not be precise but should be fairly close.

Data Interpretation: Data is given in tabular or graphical form or as a chart. You are required to answer the questions by interpreting the data.

Numerical Critical Reasoning: In this type of questions, a series of numbers with certain interrelationship is given. You are required to identify next number in series,

Verbal Aptitude: In this type of questions, you have to select the word Of correct spelling from the given option. Generally the words are commonly used in everyday life.

Word Meaning: In this type, candidate has to select synonyms and antonyms Of words. You must know precise meaning of words. Some questions can be based on homophones.

Verbal Comprehension: In this type of questions, a short, non familiar passage is given. You are required to answer the questions on passage.

Word Relationship: You have to attempt these questions by understanding verbal analogy or relationship among words.

Critical Reasoning: In critical reasoning, certain conditional statements are given. You have to understand the logic and select answer by applying the conditions.

Abstract Reasoning: Abstract reasoning involves use of symbols and shapes and not numbers or words. You may be asked to identify the figure that follows in sequence based on diagrammatic relationship.

Diagrammatic Reasoning: In these questions, flowchart, process diagrams are provided and questions are asked based on it. These tests are used for selection in IT sector as engineers/ programmers.

Spatial Ability: This is required where reading drawings and interpreting them is required such as design & technical jobs. Spatial tests are related with mental manipulation of the shapes

Mechanical Reasoning: This evaluates understanding of mechanical & physical concepts and simple mechanical elements. This can be industry specific.

Data Checking: Given data is checked for correctness and errors are to be detected. The test questionnaire consists of essential mix of above types of questions depending upon the job requirements.

Preparing for Aptitude Test

  • While preparing for aptitude test, note following points:
  • Improving the score in Aptitude Test is possible by practice.
  • Revise arithmetic. Develop the habit of doing calculations without calculator.
  • Improve word power
  • Solve logical puzzles
  • Practice mock tests available online
While taking this test, note following points:
  • Read all instructions before you start attempting test.
  • Note that these tests are time bound. Master the technique of time management
  • Skip questions you cannot answer. Do not waste time

Personality Test

The objective of personality test is evaluation of personality traits. These traits include confidence, interpersonal skills, dominance, tolerance for people, emotional stability, value system, maturity, responses to stresses, adaptability, aggressiveness, sympathy and empathy.

It shows how you react to various situations based on your bahavioural characteristics, attitudes, way of working, motivating factors and preferences. Your suitability to organizational culture and work culture is judged through this test. Generally this test is not time bound and no answer is right or wrong in this test.

Following are the examples of questions in personality test-
1.     What kind of task do you prefer?
o    Routine
o    Non-repetitive
2.     What do you find more interesting?
o    Theory
o    Practical
o    Correlating both
You may have to answer certain questions based on situations. Following is an illustration.

Whenever I work with people —
  • I listen to their ideas because it is important•to acknowledge their views
  • I present my ideas to group and then listen to them and make changes in my idea
  • l listen their ideas carefully before presenting my idea and make changes if someone challenges
  • I forcefully impose my idea and bring out the results

Personal Interview

Interview is the conversation between selector and candidate. The interviewer collects information on skills, strengths and weaknesses and background of the candidate.

Interview is the first event during which interviewer and the candidate meet face to face. The recruiter knows your performance in various tests and GD. Now he/she wants to confirm the results and perhaps know more through one to one interaction.

Guidelines for preparing for job Interviews
Before interview day
  • Collect information about the organization such as. products, stock market performance, location of plants, vision, mission, manpower
  • Review your résumé' and review your strengths, weaknesses, skills, achievements, interests
  • Prepare for FAQs (frequently asked questions)
  • Know the route, means of travel, time required to reach the place of interview
  • Be familiar with venue
  • Check and arrange your mark sheets and certificates in the folder in proper order• Carry a copy of Resume, cover letter and a set of attested copies of certificates
On the interview day
  • Dress properly. Use formal, clean, ironed clothes. Colour combination must be sober and matching with your personality. Use appropriate and familiar polished footwear.
  • Arrive at the interview venue with time to spare to avoid tension
  • Be in a pleasant and confident frame of mind
During interview
  • Before entering the interview cabin, switch off your cell phone
  • Wish the interviewer/s with smile on your.entry
  • Be positive and normal
  • Do not sit unless asked to do so
  • Sit erect reflecting confidence
  • Use soft words or phrases, answer honestly, be concise in answering
  • Your body language should be supportive to your answers
  • If you don't know the answer, say "sorry" than give false answers
  • If you are given a chance to ask questions, ask relevant questions which will improve the interviewer's impression of you
Common Questions
Following is the classification of various types of questions asked during interview-
  • Open ended questions
  • Achievement questions
  • Situational questions
  • Competency questions
  • Behavioral style questions
Some frequently asked questions are given below -
  • Introduce yourself/ Tell us about yourself.
  • What are your strengths & weaknesses?
  • Are you really serious about getting this job or more interested in admission to degree course?
  • What do you know about our organization?
  • Brief us aboüt your family background.
  • Other than studies, what are your other achievements? What is your biggest achievement?
  • Explain to us about your final year project. What was your contribution in it?
  • What is the biggest challenge you have faced in your life?
  • Which department will you prefer to work?
  • What kind of jobs you like-routine or non repetitive?
  • Are you selected in any other campus interview?
  • Why did you join diploma program in
  • Have you undergone any industrial/ vocational training?
  • Which elective subjects did you select? Why?
  • Which books have you read other than academics?
  • What are your hobbies?
  • Why are you interested in this job?






Interview Techniques - How to face an Interview Interview Techniques - How to face an Interview Reviewed by Naukari Click on June 07, 2019 Rating: 5

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